Select All Data In Excel Zip Codes Have

By using the ampersand () you can combine content of two cells into one new cell.

Typically dirty data is when you have duplicates, names that have been spelled differently across data entries, or your data is in the wrong format.

Cleaning up your data helps make sure that everything is categorized correctly so you can make better sense of it.

Here are five easy steps you can take to clean your data using Excel.

Search and Replace One of the best tricks to clean up data is the SearchReplace function in Excel.

The feature allows you to find a specific word and Replace it with a new one.

This is particularly useful when different spelling variations appear for the same word such as non-profit and nonprofit or California and CA.

Notice you can select whether you want to replace entries only in the sheet you have selected or across the entire workbook.

Bonus tip: The Replace function is also an easy way to delete extra spaces in cells.

Just add a space in the top entry field and nothing in the bottom entry field and click Replace all, all extra spaces in your selected range will be deleted.

LEFTRIGHTMID The LEFTRIGHTMID formulas allow you to select a cell from which you would only like certain parts of the content.

Select All Data In Excel Zip Codes Have

One example could be that zip codes have been entered with 9 digits, e.g.

To make this conversion, insert a column next to the zip code column and use the LEFT formula to extract the first five digits.

Excel formula: LEFT(text, numchars) Text refers to the cell you want to convert and numchars is the number of characters you want to pull from the cell.

The formula starts from the left of the selected cell and pulls the number of characters you want, in this case the number of characters is 5, as you only want the first five digits.

Highlight the cells that contain the LEFT formula, copy the cells (CONTROLC or COMMANDC on Mac computers), go to Edit - Paste Special.

This will paste the cells as plain text so the formula no longer appears in the cells.

This allows you to move cells around without having to worry about the formulas being wrong.

MID is short for Middle, which means you can capture parts of a word, starting at any point in a cell.

As an example, say you have a phone number with a country code, such as this one: 001 (206) 123 4567, but you are only interested in capturing the area codes.

The MID formula can help you extract this part.

Excel formula: MID(text,startnum,numchars) MID(select a cell,where you want to start counting from,the number of characters you want to capture) In the example of the phone 001 (206) 123 4567 where you want to capture the area code 206, you want to start at the number 2 after the first parenthesis and capture 3 characters.

All characters and spaces are allocated a number starting with 1.

In this case the first 0 is character number 1, the next 0 is character number 2, and so on.

If you count 001 (206) 123 4567, the area code starts with character number 6 (notice, spaces also count as a character).

The formula will therefore become: Excel formula: MID(A1,6,3).

How To Select All Data In Excel For Mac